Registration Information

As a guide, we have provided the following steps when registering for the conference:

• Step 1 – Online registration
• Step 2 – Hotel Registration

Registration

The electronic version of our registration process is now open - please, proceed to www.meeting247.com/caari. During the registration you will need to enter your contact address, select a banquet meal and enter any accompanying persons (not attending as conference delegates). The registration fees (listed below) can be paid online with a major credit card, which is the recommended option. PRINT YOUR RECEIPT AND BRING IT WITH YOU to the On-site Registration Desk at check in.

What is covered in the Registration Fee

• The Full Delegate fee includes admission to all scientific sessions and programs, a copy of the Program/Abstract book and Conference Proceedings, the Welcome Reception, all continental breakfasts, breaks, the poster socials and the Conference Banquet.
• The Student and Retiree registration includes admission to all scientific sessions and programs, a copy of the Program/Abstract book, the Welcome Reception, all continental breakfasts, breaks, the poster socials and the Conference Banquet.
• The Accompanying Persons registration includes the Welcome Reception, a briefing on what to see and do in the Fort Worth area, an outing and the Conference Banquet.

Registration Fees

During this time with the economic situation, we are unable to provide discounts for any part of the conference. We encourage you to assist us with leads for sponsorships.

There will be no discounts for nonattendance at the Welcome Reception or the Conference Banquet. All registration fees are inclusive of events noted above for each category.

Payment Information

Registration fees can be paid by VISA, MasterCard, American Express or Discover credit cards, checks in U.S. currency or cash. Wire transfers are not accepted. 

Credit Cards

If you are paying by credit card, we accept only VISA, MasterCard, American Express or Discover. Other credit cards are not accepted. You will receive a confirmation email following the successful submission of your registration payment. PRINT YOUR RECEIPT AND BRING IT to the On-site Registration Desk upon check in.

Checks

Checks (in US dollars only) are accepted from the sponsoring organization of the participant. Please make the check payable to UNT / CAARI and mail it, along with your registration form (you can print it from the web page once the electronic registration is open), to:

Margaret Hall
Conference Secretary
University of North Texas
Physics Department / CAARI
1155 Union Circle, # 311427
Denton TX 76203-5017
 

Mailing or Faxing the Registration Form

Be sure the credit card information, expiration date, security code (4 digit code on back of card) and signature are filled out before mailing or faxing the registration form. Your registration could be delayed if the form is not completed correctly. Be sure to type or print the information so it is easily read.

If you are mailing your registration form, send it to Margaret Hall at the address above. Also send Margaret an email message that you are mailing your registration form.

If you are faxing your registration form, fax it to 940-565-2227, Attention: Margaret Hall.

Remember: Your registration is not complete until payment has been received and acknowledged.
 

On-site Registration

Checks in U.S. currency, credit card or cash will be accepted at On-site Registration during the Conference. See Registration Fees above.
 

Registration / Information Desk Hours

Cancellation Policy

• All cancellations must be received by the Conference Secretary in writing by mail, fax or email no later than July 13, 2010.
• Cancellations before July 13, 2010, will receive a refund minus a $100 cancellation fee.
• No refunds will be granted for cancellations or substitutions received after July 13, 2010.
• Please allow 30 days to process your refund following the conference (August 13, 2010).

Substitutions