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Registration Information Conference Assistant    Opportunity

Registration Information

As a guide, we have provided the following steps when registering for the conference:

• Step 1 – Conference Registration
• Step 2 – Hotel Reservation

Conference Registration

The Conference Registration is now open. During the registration you will need to enter your contact address, select a banquet meal and enter any accompanying persons (not attending as conference delegates). The registration fees (listed below) can be paid online with a major credit card, which is the recommended option. PRINT YOUR RECEIPT AND PRESENT IT AT the Onsite Registration Desk.

What is covered in the Registration Fee

• Full Delegate fee includes: scientific sessions and programs, copy of the Program/Abstract book and Conference Proceedings, Welcome Reception, continental breakfasts, breaks, poster socials and Conference Banquet.
• Student and Retiree registration includes: scientific sessions and programs, copy of the Program/Abstract book, Welcome Reception, continental breakfasts, breaks, poster socials and Conference Banquet.
• Accompanying Persons registration includes: Welcome Reception, Presentation from Fort Worth Convention & Visitors Bureau on Fort Worth attractions, Cultural Outing and the Conference Banquet.

Registration Fees

	On or before June 18	After June 18
Full Delegate	US$ 600	US$ 650
Retiree*	US$ 300	US$ 300
Student*	US$ 250	US$ 250
Accompanying Person*	US$ 200	US$ 200

^* Does not include proceedings

During this time with the economic situation, we are unable to provide discounts for any part of the conference. We encourage you to assist us with leads for sponsorships.

There will be no discounts for nonattendance at the Welcome Reception or the Conference Banquet. All registration fees are inclusive of events noted above for each category.

Payment Information

Registration may be paid by credit card, cash, or company check. Wire transfers are not accepted. 

Credit Cards

We accept VISA, MasterCard, American Express or Discover. Other credit cards are not accepted. You will receive a confirmation email following the successful submission of your registration payment. IF YOU PAY ONLINE PRINT YOUR RECEIPT, AND PRESENT IT at the On-site Registration Desk.

Checks

Checks (in US dollars only) are accepted from the sponsoring organization of the participant. Please make the check payable to UNT / CAARI 2012 and mail it, with your registration form to:

Holly Decker
Conference Secretary - CAARI Conferences
University of North Texas
Physics Department / CAARI
1155 Union Circle, # 311427
Denton TX 76203-5017
 

Mailing or Faxing the Registration Form

Be sure the credit card information, expiration date, security code (4 digit code on back of card) and signature are filled out before mailing or faxing the registration form. Your registration could be delayed if the form is not completed correctly. Type or print the information so it is easily read. Mail the form to Holly Decker at the address above.

If you are faxing your registration form, fax it to 940-565-2227, Attention: Holly Decker.

Remember: Your registration is not complete until payment has been received and acknowledged.
 

On-site Conference Registration

Checks from the sponsoring organization, credit card or cash will be accepted at On-site Registration during the Conference. See Registration Fees above.

Registration / Information Desk Hours

 

 

Cancellation Policy

• All cancellations must be received by the Conference Secretary in writing by mail, fax or email no later than July 5, 2012.
• Cancellations between July 5 and July 27, 2012, will receive a refund minus a $100 cancellation fee.
• No refunds will be granted for cancellations or substitutions received after July 27, 2012.
• Please allow 30 days to process your refund following the conference (September 10, 2012).

Substitutions

Substitutions are allowed on pre-paid registrants only. Please fax or email your request for a substitution. No substitutions will be taken over the phone. Send by fax to 940-565-2227 or email: holly.decker@unt.edu