Frequently Asked Questions

Frequently Asked Questions:

  • How do I get a letter of invitation for VISA requirements?

    • Email Carley Parriott (cparrio@sandia) and she will create/email it to you.

  • Is there a length preference for the abstract?

    • ~500 words

  • When does the manuscript need to be submitted?

    • May 1, 2017

  • Is there a page length limit for manuscripts?

    • Minimum of 3 pages, max of 10 pages

  • Who is publishing the Conference Proceedings?

    • Physics Procedia

  • What is the length of an Invited and Contributed talk?

    • This is left to the Session Chair to decide, however generally Invited Talks are 20-30 min and Contributed are 15 min.

  • Do I have to pay when I register?

    • No, you can pay at a later date.

  • Is there a one-day registration fee?

    • One day registration is $250

  • Are there reduced fees for Session Chairs or Invited Speakers?

    • No

  • Are there any fees for companions/spouses?

    • Companion fee is $250

  • Can I pay my registration fee when I arrive at conference check-in?

    • Yes

  • Is a smartphone app available for CAARI?

    • Mobile Apps for CAARI are available for Android and IOS.  Please see the “Mobile Apps” menu item under “Planning” on the main CAARI webpage.

  • Are there any special requirements for uploading my presentation file?

    • The presentation files will need to be in one of the formats accepted. Most participants use Microsoft Powerpoint.

  • When do I upload my presentation?

    • Most presentations can be stored on a flash drive (make sure it is formatted for PC use) and can be connected to computers on site.

  • What is the required poster size?

    • Portrait Orientation - 3' Width x 4' Length.  The posters will be attached with Velcro which you can obtain at the registration desk.

  • Can I mail my poster to CAARI?

    • You are welcome to mail it to yourself at the hotel.  Please indicate CAARI Conference on the mailing label and it will be stored until your arrival.

  • Is wifi available?

    • WiFi will be available in each guest room, in public areas of the hotel as well as in the meeting areas.

  • What restaurants are within walking distance of the Hotel?

  • Are students eligible to receive both the “Conference Assistant Opportunity” and “CAARI Student Travel Grant”?

    • No, only one program can be recieved. You should apply to the program that best fits your needs.

  • How do I get from/to DFW or Love Field to/from the Hotel?

  • How far is DFW or Love Field from the Hotel?

    • DFW Airport is 24.5 miles away.

    • Love Field Airport is 38 miles away.